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Student Guide

Academic Regulations

The regulations of the Institute are set out in a document called pdf Academic Regulations (850 KB) . Students should download a copy of the document when they first enrol (Copies are also on the display stand in the hallway leading to the top floor or available directly from the Registrar’s Office).

Availability of Lecturers

The best way to communicate with our lecturers is by email—don’t hesitate to ask them for their email addresses.

Many of our lecturers also hold down other positions of responsibility as parish priests, advisors to bishops and/or leaders of religious orders. However, they are eager to help with any of your academic problems—just send them an email. It is also possible to arrange to see lecturers for private tutorials if you have a particular academic problem (e.g. structuring an essay).

The Dean is also available to give extra tuition in areas such as essay writing. You can send an email requesting an appointment to This email address is being protected from spambots. You need JavaScript enabled to view it..

Chapel

The chapel is located between the second and third floors of the Thomas Carr Centre and is open for private prayer outside of Mass times.

15011 0476 chapel 860

Catholic Theological College (CTC)

CTC offers degrees in theology for seminarians and others. Students of CTC share the resources of the Thomas Carr Centre. The Master of CTC is Very Rev. Assoc. Prof. Shane Mackinlay.

Common Room

JPII students are entitled to use the first floor common room facilities, including tea, coffee, milk and sugar provisions, the refrigerator, the snack machine, the urn and the microwave oven.

The cost of these facilities is covered by the Student Services Fees paid each semester.

Contact Details

You can contact the John Paul II Institute on (03) 9417 4349 or via email at This email address is being protected from spambots. You need JavaScript enabled to view it.

Dean

The Dean of the Institute is Professor Tracey Rowland.

Her office is located on the top floor—turn right at the top of the stairs. If the door is open, please feel welcome to knock and enter; alternatively, make an appointment to see the Dean by contacting the Administrative Assistant on 9412 3370.

Director

The Director of the Institute is Most Rev. Peter Elliott.

His office is located on the top floor of the Thomas Carr Centre. If you would like to make an appointment with the Director, contact the Registrar on 9412 3386.

End of Semester Celebrations

A formal academic dinner or family barbecue is usually held to mark the end of each semester. Spouses of students are welcome to these functions.

Essay Extensions

The Rules pertaining to extensions are found in Section 5 of the pdf Academic Regulations (850 KB) .

These Regulations provide that a student may apply to the Subject Coordinator for an extension to the submission date of an essay for a serious reason. Requests for extension should be made in good time and signed by the Subject Coordinator (or, if unavailable, the Dean) directly on the prescribed cover sheet, copies of which may be found on the publications stand in the hallway on the top floor. They are then to be passed to the Registrar.

pdf Application for Essay Extension (142 KB) pdf
(142 KB)

Fees

The 2016 tuition fees are AUD$1,455 per subject (including library fees).

Full-time students ordinarily undertake eight subjects per year. This means the annual fees will be around AUD$11,640 for full-time students.

Master’s degree dissertations will be charged as four subjects in accordance with their credit point value.

Doctoral Fees are AUD$13,540 per annum (full time) or AUD$6,770 per annum (part time).

Auditing fees are AUD$500 per subject.

The Institute requests that all degree students make a voluntary contribution of $70 per semester to subsidise the provision of the Institute Handbook, Subject Readers, photocopying, the Students’ Association and Common Room facilities and graduation. Audit students are requested to contribute $35 a semester. Those students wishing to opt out should inform the Registrar upon enrolment for the semester.

The Registrar invoices all students enrolled at the end of the first academic month of each semester; that is, at the end of February and the end of July. Statements are then sent out until a student’s account is clear.

No student will be permitted to enrol in a subsequent semester until the previous semester fees are paid. Students in difficulty with payments should first discuss their case with the Registrar.

FEE-HELP

Students in any John Paul II Institute course who are Australian citizens, or who hold a permanent humanitarian visa, can have their tuition fees met by a loan from the Commonwealth Government. The scheme—established by the Higher Education Support Act (2003)—is called the Higher Education Loan Program: FEE-HELP for short.

For more information please visit: http://studyassist.gov.au

Fire Evacuation

In the event of an emergency evacuation, occupants are asked to make their way via the front entrance to Assembly Area 1, corner of Victoria Parade and Eades Street.
If required, and/or advised by the emergency services, a second Assembly Area has been designated at the Fitzroy Gardens. Occupants are asked to travel south down Eades Street to the Gardens. After crossing Albert Street at the pedestrian crossing, occupants are to assemble at the 'River God Foundation' in the Gardens.

If you have any further queries regarding fire evacuation procedure, please contact the Registrar who is the Fire Warden for the top floor.

Grades

The Institute’s Grading System is as follows:

0–49 Fail
50–59 Pass
60–69 Credit
70–84 Distinction
85–100 High Distinction

Intensive Mode

This is a technical term referring to the delivery mode of lectures.
Some subjects are conducted over a 12 week or semester-long period, while others are conducted intensively over several weekends or consecutive weekday evenings.

Although the lectures are arranged into three hour blocks, there are usually breaks each hour.

International Students

For information applying specifically to international students, please see the  pdf International Student Guide (106 KB) .

Kitchen

JPII Students are welcome to use the kitchen on the third floor, which has a refrigerator and microwave oven.

The Lateran

The “Lateran” or “Pontifical Lateran University” is situated in Rome near the great basilica of St John Lateran.

The John Paul II Institutes for Marriage and Family throughout the world are affiliated to the Lateran University, where the Institute was first established in 1981. For further information, see The Institute Worldwide.

15011 0345 lectureroom 300Lecture Rooms

Details of the rooms in which lectures will be held may be found on the notice board outside the Registrar’s Office.

Library

Students are entitled to use the Mannix Library located in the Thomas Carr Centre, which is shared with students from the CTC and CPFC.

Students may also use the libraries of the Australian Catholic University.

Students may also enrol as members of the Library at the Dominican House of Studies at 816 Riversdale Rd, Camberwell. The Dominican Library has an excellent body of material from authors in the Thomist tradition.

Two particular sections of the Mannix Library of which students should be aware are the Reserved Collection and the collection of encyclicals. 

Encyclicals are letters written by popes on particular subjects and are usually published in the form of small booklets. Once you have located the place in the Library where the encyclicals are kept in cardboard boxes, it will be easy to find them on the many occasions when you will need to consult them.

The Reserve Collection contains material which is likely to be in popular demand and is only available for use in the library.

The books in this collection are arranged according to courses and all John Paul II Institute courses will have a ‘JP’ prefix in the Reserve Collection.

Library Fees

Library fees are included in the subject tuition fees.

Audit students and students taking a subject in a state other than Melbourne will not be a charged library fee.

Library Staff

The Mannix Library staff are always willing to help with general enquiries.
The Librarian is Mr Tony McCumstie, the Deputy Librarian is Rosalie Cotter, and the Library Assistant is Lisa Gerber.

Library Times

The Mannix Library is open 9am–8pm Monday to Thursday and 9am–5pm Friday.

Other arrangements will be made when possible for weekend intensive students.

Mass Times

Mass is usually celebrated at 1.05pm daily during the semester.

If you would like a Mass to be offered up for a special intention, please let either the Dean or the Registrar know and they will pass on the request to the priest celebrating Mass.

Mass times are published at the Thomas Carr Centre Reception.

Monitoring

Lecturers are required to report students who have missed lectures or who appear to be ‘at risk’ to the Associate Dean. The Academic Board then discusses these students. Students who have failed a subject are automatically considered to be at risk.

Students who have missed lectures are contacted by the Registrar to establish the reason. If the reason is academic (that is, a loss of confidence in academic ability), they are contacted by the Academic Skills Officer (ASO) and offered academic assistance. When lecturers or subject coordinators note that a student's performance in tutorial discussion, in written work or otherwise indicates that he or she may be having difficulty coping with the work, the student may be referred to the ASO. Students who have failed a subject are automatically contacted by the ASO and offered academic assistance.

Students are also generally advised that they can make an appointment with the ASO for assistance.

Other Campuses of the Institute

Other campuses of the Institute are located in the Lateran University of the Vatican City (Rome), Valencia (Spain), Cotonou (Benin), Salvador da Bahia (Brazil), Gaming (Austria), Changanacherry (India), Washington D.C. (USA), Ballina (Ireland), and in Mexico City, Guadalajara and Monterrey (Mexico).

For further information, see The Institute Worldwide

15011 0093 ourlady corridor 300Our Lady of Fatima

Our Lady of Fatima is the Patroness of the Institute.

On her Feast Day in 1981, Pope John Paul II was to have formally proclaimed the establishment of the Institute.

He was prevented from doing so by the attempt on his life, from which he believed he was saved by the intercession of Our Lady of Fatima. The Feast of Our Lady of Fatima is 13 May.

Photocopying

A photocopier for student use is located in the library.

Policies

The JPII Institute has four policies containing information regarding Discrimination and Harassment.

They are Equal Opportunities, Sexual Harassment, Bullying in the Workplace or Learning Envionment, and People with Disabilities.

pdf Equal Opportunity Policy (707 KB)

pdf Sexual Harassment Policy (720 KB)

pdf Bullying in the Workplace or Learning Environment Policy (1.05 MB)

pdf Statement on People with Disabilities Policy (620 KB)

The Institute also has policies for Academic Honesty, Student Conduct and Grievances.

pdf Academic Honesty Policy (661 KB)

pdf Student Conduct Policy (764 KB)

pdf Grievances Policy (781 KB)

Copies of these policies may also be obtained from the Registrar.

Pre-Reading

It is a good idea to do some pre-reading before the start of each subject.
Draft copies of Subject Guides are available for students who want to do pre-reading. In any given subject, there are usually some magisterial documents which are required reading that are worth at least a skim read before the start of a subject.

Privacy Protection

The Institute complies with the provisions of the Privacy Act 2001.

The primary purpose for which the Institute collects information is for student/academic records and also for health and safety reasons.

You can view our Privacy Policy here:  pdf Privacy Policy (668 KB)

Reading Room

The Blessed Charles Reading room is for JPII Institute students and is located on the top floor of the Thomas Carr Centre.

Students are welcome to use the room for private reading and study. The room is also ideal for students who wish to engage in small group discussions over a cup of tea or coffee.

There are a number of books, papal documents and other resources available in the room for student use. Please note that these are not for loan and should not be taken out of the room.

A computer is located in the room for the use of students and visitors. It has internet access and is linked to a printer. Paper for the printer is a student’s responsibility.

Registrar

The Registrar is Lt Col. Toby Hunter.

The Registrar’s Office is located on the top floor, next to the Director’s.
If you have any questions about your enrolment status or academic results, you should direct them to the Registrar. Email This email address is being protected from spambots. You need JavaScript enabled to view it.

Required and Recommended Reading

Subject Guides will usually list a number of readings under the heading ‘Required Reading’ and ‘Recommended Reading’.

Students should read the works required, and will also find the recommended works helpful both to supplement lectures and for their essay topics.

If your Subject Guide contains recommended readings across a range of fields, for example, New Testament, Old Testament and Vatican II, you might be able to skip some of the recommended reading listed under the Old Testament heading if your essay is on the Documents of Vatican II, but it would not be advisable to skip the recommended reading under the Vatican II heading.

Required reading may be asked about during classes or the examination. All materials highlighted in the Subject Reader are ordinarily required reading.

Review of Results

Students who wish to appeal a result may do so according to the processes set out in Section 7 of the pdf Academic Regulations (850 KB) .

The first step is to consult the examiner. Any failures are automatically sent to a second examiner.

Scholarships

A number of scholarships are available which cover the cost of tuition. As yet there are no large scholarships which cover living allowances as well as tuition fees. Applications for scholarships, arising out of financial need, are made to the Dean and reviewed by the Academic Board.

pdf Scholarship Application Form (385 KB) pdf
(385 KB)

Smoking

Smoking is not permitted inside the Thomas Carr building.

Student Representative on the Academic Board

The President of the Students' Association is a member of the Academic Board, with observer status only.

The Council and Academic Board

The Institute has a Council for higher governance and an Academic Board to address academic management matters.

Withdrawal from Courses

A student may withdraw from a subject without academic penalty up to the end of week six of lectures in that semester or up to the end of the 18th hour of contact time in the case of summer schools or intensive courses.

If a student withdraws before the end of week three of lectures (or before the end of the 9th hour of contact time in the case of summer schools or intensive courses), no notation will be recorded on the transcript; otherwise a notation of Withdrawn Without Academic Penalty (WW) will be recorded.

Ordinarily, a student who withdraws from a course after week six of lectures (or after the 18th hour of contact time in the case of summer schools or intensive courses), but prior to Examination Week, will be recorded as Withdrawn-Fail.

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